DO YOU BELIEVE THAT PEOPLE IN IRELAND DESERVE EXCELLENT CARE AND
SUPPORT DURING DYING, DEATH AND BEREAVEMENT?
WOULD YOU RELISH A ROLE SUPPORTING CREATIVE INITIATIVES TO SUPPORT THE
VITAL WORK OF RAISING AWARENESS OF THIS WORK IN A VALUES-DRIVEN
ORGANISATION THAT NURTURES AND SUPPORTS ITS STAFF?
IF YOU ANSWERED ?YES?, THEN IRISH HOSPICE FOUNDATION WANTS TO HEAR
FROM YOU!
Irish Hospice Foundation (IHF) works to ensure the best end-of-life
and bereavement care, for all. Every death matters and we only have
one chance to get it right. Will you help us to make that a reality?
ARTS & CREATIVE ENGAGEMENT PRODUCTION ADMINISTRATOR
BACKGROUND
Irish Hospice Foundation is seeking a Production Administrator to help
achieve our ambitious aims and support the development of our exciting
and innovative Arts and Creative Engagement programmes.
Working across teams, in the Marketing & Communications team, and
closely with the Arts and Creative Engagement Officer, you will be
responsible for a fast developing programme where arts and creative
engagement connects with individuals, communities and expertise across
Ireland.
Irish Hospice Foundation?s ambition is to promote better
understanding of dying, planning and support for people at the end of
life or grieving. This strand of work is focused on the role arts and
creativity can play in communicating understanding at the end of life,
in dying, and through loss and grief. We work collaboratively across
the arts, health and community sectors on a variety of developing
programmes. We work with artists, health care staff, support workers,
carers, venues, participants, evaluation and documentation teams,
NGO?s and HSE departments. We are all about people.
You will play a key role in ensuring the smooth day to day running of
our projects, providing general administrative support and practical
operational support to our Arts and Creative Engagement programmes.
THE ROLE
DUTIES WILL INCLUDE:
_ADMINISTRATIVE SUPPORT_
* Manage, monitor and develop the administration systems of Arts and
Creative Engagement
* Ensure that team members are trained and up to date with
administrative systems
* Manage and update contact databases
* Maintain and track contractual, financial and communication detail
with collaborators and stakeholders including artists, support
workers, venues, participants, evaluation and documentation teams,
NGO?s and HSE departments
* Ensure compliance with all financial, contractual, legal and
health and safety requirements as necessary
* Maintain internal communication updates across IHF?s departments
and external communication via the Communications team and with
subcontractors
* Schedule meetings when required
* Attend weekly meetings as required by Head of Marketing &
Communications and CEO
* Log, manage and file administration and evaluation forms and
surveys
* Organise public events if required and provide administrative
support to team members generally and specific projects as may arise
* Any other administration work that has been reasonably requested
_HR SUPPORT_
* Ensure team HR records (online and offline) are up to date and
complete
* Prepare project reports, as required.
_H&S SUPPORT_
* Liaise with creative teams, supporters, suppliers and contractors
to ensure H&S compliance
* Ensure company policies are effectively communicated across the
full team
PERSON SPECIFICATION
The ideal person for this role will have:
* Minimum of 2 years of production management or administration or
equivalent experience is essential
* A suitable qualification in project management, events or
administration is not a requirement, but would be an advantage
* Excellent administrative and organisational skills
* Proficiency in Microsoft Office and GSuite is essential
* Excellent communication, listening and interpersonal skills
* An understanding of the work of Irish Hospice Foundation
* An interest in arts and creative engagement
* Ability to plan, organise and develop a project, to work
independently and to deadlines, with flexibility around working hours
* An ability to think creatively - to try, fail, learn, and try
again
* Willingness to find ways of working with diverse people
REPORTING
The Arts & Creative Engagement Production Assistant will report to the
Arts and Creative Engagement Officer, Irish Hospice Foundation.
POSITION SUMMARY
* Full time, fixed term contract for **Apply on the website** months
* 3 month probationary period
* Location: Irish Hospice Foundation, Morrison Chambers, **Apply on
the website** Nassau Street, Dublin 2, D**Apply on the
website**YE**Apply on the website** and remotely as pandemic related
government guidelines demand
* Key relationships: Arts and Creative Engagement Officer; Head of
Marketing & Communications; Communications and Engagement teams
* Salary: ?**Apply on the website**,**Apply on the website** gross
p.a. pro-rated to **Apply on the website** months e.g. ?**Apply on
the website**,**Apply on the website** gross p.a.
BENEFITS
* Annual leave of **Apply on the website** days (will be pro-rated
for part-time)
* Closure of the office on Good Friday, half-day Christmas Eve and
time between Christmas and New Year in addition to annual leave
entitlement
* Life Assurance and Death in Service benefit
* Further Education & Training support
* Travel supports (bike-to-work schemes/tax saver commuter tickets)
HOW TO APPLY
Please forward your current CV (maximum 2 pages) with a covering
letter to **Apply on the website** by close of business on THURSDAY
AUGUST **APPLY ON THE WEBSITE**TH **APPLY ON THE WEBSITE**
Please put ?Production Administrator? in the subject line.
Interviews will be held on THURSDAY SEPTEMBER 2ND AND FRIDAY SEPTEMBER
3RD.
_Irish Hospice Foundation is an equal opportunity employer._
We need : English (Good)
Type: Permanent
Payment:
Category: Health
